Privacy Statement
Jabin Hopkins Institute of Technology (referred to as JHIT, we, us or our) has implemented this Privacy Policy to provide individuals with information about how we hold and use personal information we collect.
By providing your personal information to JHIT, you consent to its use, storage and disclosure in accordance with this Privacy Policy.
If you wish to make any inquiries regarding this Privacy Policy, you should contact us using the contact details given at the end of this statement.
We respect your privacy and are committed to protecting your personal information. This document sets out our policy on how we will manage your personal information.
The JHIT privacy statement provides an overview of the policies and obligations for JHIT’s privacy policy.
JHIT’s responsibility for ensuring the privacy and safety of the personal information gathered there and how and when such information is used or released is a part of the South Australian Government and as a educational provider for students who are citizens of EU Member States. These requirements are derived from:
- The South Australian State Government Information Privacy Principles (IPPs), a copy of which can be obtained on the Department of the Premier and Cabinet website; and
- The European Union’s (EU) General Data Protection Regulation (GDPR). The GDPR applies to data collected from EU residents. JHIT markets in many EU countries for which the personal information of potential or, subsequently, enrolling students is collected.
All personal information collected by JHIT will not be used, or disclosed to a third party, except in accordance with the IPPs or the GDPR.
Definition of personal information
The IPPs define personal information as “information or an opinion, whether true or not, relating to a natural person or the affairs of a natural person whose identity is apparent, or can reasonably be ascertained, from the information or opinion”.
According to the GDPR, personal information is “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.”
How JHIT collects personal information
We collect personal information about you in a number of ways, including:
- Directly from you, for example, when you:
- Enrol to complete a course at JHIT;
- Provide information to us in person or by phone, email, in an application form, request for course credit, RPL or any other request general student request including leave, deferment, suspension or cancellation of a course;
- Submit information through our websites (including without limitation www.jabinhopkins.edu.au) and
- From third parties, such as:
- JHIT’s commercial partners;
- Social media sites such as Facebook and Twitter when you contact or otherwise engage with JHIT through these social media sites; and
- Other government and autonomous bodies such as but not limited to Austrade, StudyAdelaide, Australian Government’s Department of Education, Department of Employment, Skills, Small and Family Business, Department of Home Affairs.
Where we engage with you multiple times over a short period in relation to the same matter, we may not provide you with a separate notice about privacy each time we engage with you.
The JHIT website records each visit by a site user (“user”) and logs the following information for statistical purposes – the user’s IP address, the date and time of the visit to the site, the pages accessed and documents downloaded, the previous website visited and the type of browser used. This information is analysed at the end of each month to determine the site’s usage statistics.
No attempt is made to identify individual users or their browsing activities.
Some JHIT web pages use “cookies”, which are small files used for record-keeping purposes. A cookie helps JHIT remember a user. Cookies can make subsequent visits to the web page simpler and more seamless. Users can set their browser to notify when receipt of a cookie, which gives the user the chance to decide whether or not to accept it. (However, by not accepting cookies, some web pages may not display properly, or certain information may not be permitted).
The cookies on JHIT website do not store personal details such as a user’s name, address, telephone number or payment information, but may include the IP address, referring site and pages visited on JHIT website. IP addresses are logged to track a user’s visit while the user remains anonymous. JHIT analyses this data for certain trends and statistics, such as which parts of the JHIT website users are visiting and for how long. JHIT does not link an IP address to anything that may identify a user.
JHIT uses Google Analytics to analyse the use of it’s website. The analytics platform gathers information about website use by means of cookies which collect anonymous data. The information gathered relating to the JHIT website is used to create reports about the use of the website.
JHIT also uses advertising cookies and technologies including Facebook and Google for the purposes of analytics and online behavioural advertising. This enables JHIT to direct advertising content that is more relevant to a user’s interests. Privacy policies for Facebook and Google are also available online.
Anonymous data from advertising cookies, including browsing history and practices, may be provided to third parties for the purposes of promoting JHIT via online advertising.
For more information about online targeting and advertising cookies, as well as instructions on how to opt out, visit one of the following online advertising regulatory groups:
Under JHIT’s Terms and Conditions of Enrolment, enrolling students acknowledge and accept that JHIT may use a person’s personal contact information (or disclose this information to a Third Party to act on JHIT’s behalf) seeking participation in JHIT, Governmental or National Centre for Vocational Education Research (NCVER) student surveys, or in relation to further study opportunities, alumni information and/or newsletters related to JHIT events, unless the enrolling student withdraws such agreement and acceptance.
If JHIT uses personal information it will take reasonable steps to ensure that, having regard to the purpose for which the information is being used, the information is accurate, complete and up to date.
The personal information collected and held about you includes but is not limited to:
- Your name, address, email address, age, gender, tax file number, citizenship, unique student identifier, occupation, contact information;
- Information about your education history and other related information if you are a student registered with us;
- Payment details, such as your credit card details;
- Details of courses undertaken with us;
- Background checks including police checks and working with children checks if you apply for employment or other related positions;
- Health and sensitive information*; and
other information provided voluntarily by you, for example in response to surveys or competitions.
* In some circumstances we may collect health and sensitive information as:
- Information about your health; or
- Other sensitive information about you (for example, information about your racial or ethnic origin).
We will collect health and sensitive information about you only if you directly provide that information to us.
We may use health information about you to ensure that any education programs in which you participate are run safely and in accordance with any special health needs you may have, for insurance purposes and otherwise as required or authorised by law..
In addition, we may use de-identified health information and other de-identified sensitive information to:
- Carry out research;
- Prepare submissions to government or a government body; or
- Otherwise plan events and activities.
De-identified information is information which has been aggregated or otherwise anonymised so that it cannot be used to identify you or any other individual.
How JHIT uses personal information
As identified above, all personal information collected by JHIT will only be used, or disclosed to a third party, in accordance with the IPPs.
Under JHIT’s Terms and conditions of Enrolment, enrolling students are provided with the range of purposes for which JHIT can use or disclose (to a third party) a student’s personal information may include, without limitation:
- Process any application for enrolment the students might submit to us;
- Verify student’s identity;
- Develop student registers to enable us to communicate with the student and any nominated parent/guardian;
- Develop, run, administer and promote competitions, programs, activities and other events run by us, including promotion on social media;
- Market and promote products, services, merchandise and special offers made available by us or our respective corporate partners;
- Administer and manage our respective web sites and provide the students with access to those web sites;
- Share their personal information with our respective commercial partners;
- Administer and manage any account the student may hold with us;
- Keep them informed of news and information relating to Jabin Hopkins Institute of Technology, including by distributing newsletters, publications and other communication via various mediums including direct mail, email, SMS and MMS messages;
- If you are an employee or other representative of a customer to which we provide our products and services or a supplier or service provider to us, to communicate with you about your or your employer’s engagement with us and otherwise as specified in this Privacy Policy;
- Research and develop new programs, activities and other events relating to education and other services; and
In acknowledging and accepting the Terms and Conditions of Enrolment/Registration, the individual is taken to have given an implied consent to the use or disclosure of personal information for the listed purposes.
Storage, security and retention
JHIT will securely store all personal information held by it, whether in hard copy record or within an electronic information store e.g. a system or database, to mitigate against loss, misuse or unauthorised access or disclosure.
Users of the JHIT website should note that there are inherent risks associated with the transmission of information via the Internet. Every user should make their own assessment of the potential risks to the security of their personal information when making a decision as to whether or not to utilise this site. There are alternative ways to obtaining information from, and transacting business with JHIT for those users who do not wish to use the Internet.
JHIT will take such steps as are, in the circumstances, reasonable to ensure that personal information in its possession or under its control is securely stored and is not misused.
It should be noted that the JHIT website contains links to several other web sites including different social media platforms. When a user has clicked on a link to another website, they leave this site and this privacy and security statement does not apply to those websites.
The content of the JHIT Privacy Statement may be updated from time to time, so users are encouraged to regularly check the Privacy Statement and carefully read the information provided.
Rights
Under the IPPs, a person for whom personal information is held by JHIT can request that information be accessed, updated or if appropriate, corrected.
Requests for personal information to be accessed, updated or corrected or complaints about the manner in which JHIT has dealt with an individual’s personal information should be directed to the JHIT Campus Manager via:
If JHIT is unable to assist, or if a person is dissatisfied with the way a complaint has been dealt with by JHIT, the person may also lodge a complaint with the Privacy Committee of South Australia or other relevant South Australian complaint agency.
